3) The impact of SIX visual aids

• The impact of using a data/ projector/ PowerPoint presentation

  Positives

  • Visual aids like sound could easily be included in the PowerPoint presentation.
  • The interest of the stakeholders/ audience may be attracted to the use of various multimedia in the slides.
  • The presentation may be enhanced by the use of visuals/ graphics that a PowerPoint presentation provides.
• The impact of using a data/ projector/ PowerPoint presentation

  Negatives

  • The presenter may not know how to operate the PowerPoint presentation.
  • The stakeholders/ audience may be distracted by the presenter simply repeating what is displayed on the slides.
  • The use of a PowerPoint presentation is not recommended if the stakeholders/ audience has visual or sound impediments.
• The impact of using an overhead projector/ transparencies

  Positives

  • Transparencies allow the presenter to project graphics in various colours.
  • May be used to guide the presenter when he/ she summarises the presentation.
  • The transparencies may be prepared in advance using a special transparency pen/ the printer of a computer.
• The impact of using an overhead projector/ transparencies

  Negatives

  • Partially lit rooms make it difficult for the stakeholders/ audience to record information for later use.
  • Transparencies cannot be used in combination with audio/ video clips.
  • The availability of a reliable PowerPoint presentation that is eye-catching may cause transparencies to become redundant.
• The impact of using hand-outs/ flyers/ brochures

  Positives

  • The information could be verified by comparing it with the PowerPoint presentation.
  • Important information about presentation could be provided to stakeholders/ audience after the presentation.
  • Any new information could effortlessly be included in subsequent copies of the hand-outs.
• The impact of using hand-outs/ flyers/ brochures

  Negatives

  • The cost of printing is high, and the hard copies may easily be misplaced.
  • The author has no control over the illegal distribution of the support material.
  • Issuing handouts at the start of the presentation may divert the audience's attention from your presentation.
• The impact of using flip charts

  Positives

  • Brainstorming ideas generated from the stakeholders/ audience could be recorded on a flipchart.
  • May be used effectively if there is a limited number of stakeholders/ audience members present and the presenter wants to emphasise a concept.
• The impact of using flip charts

  Negatives

  • Insufficient time during the presentation may prevent the presenter from using the flipchart effectively.
  • The writing of the presenter may not be legible, which may negatively affect the standards the presenter strives to maintain.
• The impact of using interactive whiteboards/ smartboards

  Positives

  • Effective to record responses and new proposals from the stakeholders/ audience.
  • Sound could effortlessly be used in conjunction with the interactive whiteboard.
  • Interactive whiteboards have the functionality of saving additional information that the presenter noted thereon during his presentation.
• The impact of using interactive whiteboards/ smartboards

  Negatives

  • The implementation of load shedding could disrupt the presentation, as it requires a stable supply of electricity.
  • A presenter not skilled in the use of the interactive whiteboard may not be able to access all the functionalities it offers.
• The impact of using posters/ signs/ banners/ portable advertising stands/ flags

  Positives

  • Supports the main theme of the presentation if it is visually appealing.
  • A valuable visual aids that may be used to promote the vision of an organisation.
  • May contain large pictures to highlight important features of a product.
• The impact of using posters/ signs/ banners/ portable advertising stands/ flags

  Negatives

  • Not suitable for small venues where the poster could be overbearing.
  • The visual aids is one-dimensional because it cannot be used with sound/ video.
  • Posters displayed outside could be damaged by weather elements or other elements.