MS Word

• Create blank documents


  When Word is already running, you can create documents from the New page of the Backstage view
• To create a new blank document:

  1. Start Word. When the program Start screen appears

  2. Click the Blank document thumbnail OR

  3. Display the New page of the Backstage view

  4. Click the Blank document thumbnail
• Locate a template:

  1. Enter a search phrase in the Search Online Templates box

  2. Click the Start Searching button, or click a category in the Suggested Searches list below the box
• Default file format for a document created in Word

  .docx Word document
• Native file formats Word can save in:


  • .docx Word document
  • .docm Word macro-enabled document
  • .dotx Word document template
  • .dotm Word macro-enabled document template
• To open a PDF file in Word from File Explorer:

  1. Right-click the file

  2. Click Open with

  3. Click Word
• Ribbon


  Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple tabs, which you can find near the top of the Word window. Each tab contains several groups of related commands.
• Ribbon groups


  Some groups also have a small arrow in the bottom-right corner that you can click for even more options
• Hiding the Ribbon


  If you find that the Ribbon takes up too much screen space, you can hide it. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu: Auto-hide Ribbon, Show Tabs, Show Tabs and Commands
• Quick Access Toolbar


  Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it shows the Save, Undo, and Redo commands, but you can add other commands depending on your needs.
• To add commands to the Quick Access Toolbar:

  1. Click the drop-down arrow to the right of the Quick Access Toolbar

  2. Select the command you want to add from the menu
• Ruler


  The Ruler is located at the top and to the left of your document. It makes it easier to adjust your document with precision.
• To show or hide the Ruler:


  1. Click the View tab

  2. Click the checkbox next to Ruler to show or hide the Ruler
• Backstage View


  Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.
• Document Views in Word:

  • Read Mode view
  • Print Layout view
  • Web Layout view
  • Outline view
  • Draft view
• To split the window:

  1. On the View tab, in the Window group

  2. Click the Split button
• Zoom Setting


  You can adjust the magnification of a document by using the tools available in the Zoom group on the View tab, or the Zoom slider or Zoom button at the right end of the status bar.
• To zoom in or out:

  1. Click and drag the zoom control slider in the bottom-right corner of the Word window

  2. You can also select the + or - commands to zoom in or out by smaller increments
• Practice 1(A):


  1. Open Microsoft Word, and create a blank document

  2. Change the Ribbon Display Options to Show Tabs

  3. Using Customize Quick Access Toolbar, add New, Quick Print, and Spelling & Grammar

  4. In the Tell me bar, type Shape and press Enter

  5. Choose a shape from the menu, and double-click somewhere on your document

  6. Show the Ruler if it is not already visible

  7. Zoom the document to 120%

  8. Change the Document view to Web Layout

  9. Change the Ribbon Display Options back to Show Tabs and Commands, and change the Document View back to Print Layout
• Font group


  Contains commands for changing the appearance of text. Characters can use a specific font, font size, text color, text highlight, and shadow/glow.
• Format Painter


  If you apply a series of formats to a selection of text, you can quickly apply the same combination of formatting to other text by using the Format Painter.
• To copy existing formatting to other text:

  1. Select the text that has the formatting you want to copy

  2. On the Mini Toolbar or in the Clipboard group on the Home tab, click the Format Painter button

  3. Click or select the text to which you want to apply the copied formatting
• To insert a bookmark:

  1. Place the cursor at the location in which you want to insert the bookmark, or select the text or object to which you want to attach the bookmark

  2. On the Insert tab, in the Links group, click the Bookmark button

  3. In the Bookmark dialog box, enter a name for the bookmark in the Bookmark name box, and then click Add
• Symbols


  Some documents require characters not found on a standard keyboard, such as the copyright (©) or registered trademark (®) symbols, currency symbols (such as € or £), Greek letters, or letters with accent marks. Symbols can add visual information or eye appeal to a document.
• To insert a common symbol:

  1. On the Insert tab, in the Symbols group

  2. Click the Symbol button

  3. Click the symbol you want to insert
• To insert text from a file:


  1. Position the cursor where you want to insert the text

  2. On the Insert tab, in the Text group, click the Object arrow, and then click Text from File

  3. In the Insert File dialog box that opens, browse to the folder that contains the file or files you want to insert

  4. Click Insert
• Practice 1(B):


  1. Open our practice document

  2. Scroll to page 2

  3. Place the insertion point at the top of the document and type Now Introducing...

  4. Use your arrow keys to move the insertion point to the Signature Detail Plan's price and change it to $99.99/mo

  5. At the bottom of the document, use drag and drop to move Just leave the details to us to the end of the last line

  6. At the end of the line you just moved, insert the trademark symbol
• Practice 1(C):


  1. Open our practice document

  2. Scroll to page 2

  3. Select the words For Rent and change the font size to 48 pt

  4. With the text still selected, change the font to Franklin Gothic Demi

  5. Use the Change Case command to change For Rent to UPPERCASE

  6. Change the color of the words For Rent to Gold, Accent 4

  7. Remove the highlight from the phone number (919-555-7237)

  8. Select all of the text from For Rent to (919-555-7237) and Center Align

  9. Italicize the text in the paragraph below About Villa Piña
• Search Text


  You can search for text from the Navigation pane or from the Find page of the Find And Replace dialog box. The Results page of the Navigation pane displays the search results in context. The Find page locates only one instance of the search term at a time but allows you to define more search criteria.
• To activate the Navigation pane search box:

  On the Home tab, in the Editing group, click the Find button OR (Press Ctrl+F)
• Replace Text


  Replace feature used to consistently modify text, formatting, or styles.
• To locate and replace text:

  1. On the Home tab, in the Editing group, click Replace

  2. In the Find what box, specify the text or characters you want to locate

  3. In the Replace with box, enter the text or characters with which you want to replace the search term

  4. Click: Find Next to find the next occurrence of the search term, Replace to replace the selected occurrence with the text in the Replace with box and move to the next occurrence, Replace All to replace all occurrences of the search term in the document without individually reviewing them
• Practice 1(D):


  1. Using the Find feature, determine which pages mention Caroline Gordon

  2. The name T.S. Eliot is misspelled. Replace all instances of Elliot with Eliot. When you're finished, you should have made three replacements

  3. Allen Tate's name is also misspelled. Find and Replace Alan with Allen. (Hint: Do not use Replace All. Otherwise, you might accidentally replace the word balance)
• Paragraph Indentation


  You can control individual line and paragraph indentation by setting indents. First Line Indent: The paragraph's first line of text begins at this setting. Hanging Indent: The paragraph's second and subsequent lines of text begin at this setting. Left Indent: The left side of the paragraph aligns with this setting. Right Indent: The paragraph text wraps when it reaches this setting.
• Line and Paragraph Spacing

  A paragraph has two vertical spacing measurements: line spacing (the space between the lines within the paragraph) and paragraph spacing (the space before and after the paragraph).
• To set the spacing of selected paragraphs:

  1. On the Home tab, in the Paragraph group, click the Line and Paragraph Spacing button

  2. Click Add Space Before Paragraph, Remove Space Before Paragraph, Add Space After Paragraph, or Remove Space After Paragraph to change the external spacing OR

  3. Click 1.0, 1.15, 1.5, 2.0, 2.5, or 3.0 to select a standard line spacing
• Practice 1(E):


  1. Use the Tab key to indent the beginning of each paragraph in the body of the cover letter. These start with I am exceedingly interested..., While working toward..., and Enclosed is a copy...

  2. Scroll to page 2

  3. Select all the text below Training & Education on page 2

  4. Place a right tab at the 6" (15.25 cm) mark

  5. Insert your cursor before each date range, then press the Tab key. These dates include 2008, 1997-2001, and 1995-1997

  6. Select each job description under the Experience section and move the Left Indent to the 0.25" (50 mm) mark
• Practice 1(F):


  1. Open our practice document

  2. Select the date and the address block. This starts with April 13, 2016, and ends with Trenton, NJ 08601

  3. Change the spacing before the paragraph to 12 pt and the spacing after the paragraph to 30 pt

  4. Select the body of the letter. This starts with I am exceedingly and ends with your consideration

  5. Change the line spacing to 1.5
• Paragraph


  A distinct section of text in a document
• To set the spacing of selected paragraphs

  1. On the Home tab, in the Paragraph group, click the Line and Paragraph Spacing button

  2. Click Add Space Before Paragraph, Remove Space Before Paragraph, Add Space After Paragraph, or Remove Space After Paragraph to change the external spacing

  3. Click 1.0, 1.15, 1.5, 2.0, 2.5, or 3.0 to select a standard line spacing